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Full time/exempt position. Reports to the Controller. The Olympic Club is seeking a Purchasing Manager to oversee both of our properties. Responsibilities include but are not limited to the following: Purchase merchandise for the Club by obtaining competitive bids and negotiating the best price based on department managers specifications. Recommend and implement purchasing procedures that provide ease of use for staff while maintaining internal controls. Supervise 3 storeroom staff that receive and issue products at both properties, while maintaining control of all storerooms (e.g. food, beverage, china, glass, silver) . Organize and summarize reports of monthly food and beverage, semi-annual china, glass and silver inventories and any other inventories as requested by the Controller. Attend staff meetings and work with other managers to make the purchasing, receiving and requisitioning of merchandise as efficient as possible
Minimum qualifications: Associate degree or equivalent experience. At minimum 2 years of experience in a purchasing position. Excellent interpersonal skills. Must have excellent oral and written English communication skills. Be able to negotiate effectively. Detail oriented. Intermediate knowledge of Word and Excel, experience with automated purchasing and inventory systems a plus. Must have means of transportation between the two properties. Able and willing to work holidays, evenings, weekends as needed.
Accounts Payable Clerk
Full time/Non-exempt. Reports to the Assistant Controller. The Olympic Club is seeking an Accounts Payable Clerk who is responsible for payments of invoices for both properties. Responsibilities include but are not limited to the following: Open and date stamp all invoices and submit them to the appropriate manager for approval. Upon management approval, verify general ledger coding of invoices and input all invoices into the accounting system (currently Club Systems). Process checks on a weekly basis, attaching proper back up documentation (invoice or check request for approval). Process manual checks as requested by Controller or Assistant Controller. Maintain accurate filing system to retrieve back up for payments. Reconcile vendor statements and merchandise posted to inventory in all retail shops. Note: The Club is currently looking into an automated purchasing system which will interface with accounts payable. This interface may change some of the responsibilities listed above, however, the Accounts Payable function will remain.
Minimum qualifications: Associate degree. Minimum 2 years experience in Accounts Payable or equivalent accounting experience. Excellent English oral and written communication skills. Strong analytical skills and attention to detail. Working knowledge of Word and Excel. Experience with automated purchasing and inventory systems preferred.